5 Real Estate Systems Every Investor Needs To Have In Place


I can assure you that running a business is no simple matter; it takes a lot of hard work and dedication. Entrepreneurs of every level tend to want to be everywhere, do everything, and take on as many projects as possible; it’s the nature of the beast. However, I can assure you there isn’t a quicker way to run yourself into the ground. That said, I highly recommend implementing real estate systems to help you through your daily routine. Establish systems that are capable of replicating the results you want to see daily and be sure to create a system for every process in your company. Everything from ordering office supplies to closing on deals should have a system in place. That way, you can expect results, no matter who is in charge of the task at hand. Subsequently, having systems in place will enable your business to grow more efficiently.

Why You Need Real Estate Systems

Everyone has the ability to invest in a single real estate deal with some level of success. To be clear, the challenge isn’t necessarily in flipping a single property, but rather running a sustainable home-flipping business. Continuously flipping homes and investing in real estate becomes increasingly difficult with the more volume that is added. That said, there are ways to make running a real estate business much easier for respective investors. In particular, the right systems are entirely capable of streamlining businesses and making success habitual. Therein lies the secret to real estate investing: easily replicated systems that will effectively remove investors from the process. With the right systems in place, investors can essentially remove themselves from the equation without having to worry if their business will succeed.

Proven systems—those that have worked for others in the past—may simultaneously accomplish all of the following:

  • Provide Consistent Quality: A truly great system will implement blueprints for how to proceed, each and every time. As their name suggests, systems award their implementers with the steps to replicate success. Once a system has been identified, tested, and proven, there’s no reason success can’t be habitual. The quality one can expect from a single system should be present in each execution.
  • Simplify workload: Systems are designed to make the lives of investors easier. When they are created, they are made with acute attention to detail and efficiency. As long as the system is optimized to its fullest potential, it should simplify the existing workload. At the very least, a good system will identify the best way to get something done.
  • Save Time: systems are constantly evolving, which means they are always trying to find ways to become more productive and efficient. As investors grow familiar with a system, there’s no reason they couldn’t streamline the systems themselves.
  • Address Inefficiencies: Proper real estate systems have a way of highlighting inefficiencies. If something is to be repeated regularly, it will need to not only identify inefficiencies but also get rid of them.
  • Grow Your Business: Systems free up a lot of time for those who use them correctly. However, what investors do with that time is what makes all the difference. Those who take advantage of their newfound time could easily spend it growing their business. Without having to worry about everyday tasks, investors can focus on more important things.

Having been an investor for more than a decade now, I can assure you that some systems are much more important than others. There are those, however, that you simply can’t invest without, or at least I don’t recommend it. If you are looking to find your way to the forefront of the real estate landscape, I highly encourage you to look into implementing these five real estate systems; your business will be glad you did:

[ Thinking about investing in real estate? Learn how to get started by registering to attend a FREE real estate class offered in your area. ]

real estate investing systems

How To Build Real Estate Systems

There isn’t a single, definitive approach for building real estate systems. However, there are a few steps that need to be taken, not the least of which include:

  1. Take Note Of Your Current Processes: The first step towards building real estate systems involves evaluating the ones business owners currently have in place. It is at this time, investors will want to take an unbiased look at what they are currently doing. Are the systems which are already in place working? Are they ineffective? Take a minute to evaluate every system, and whether or not it’s worth carrying forward.
  2. Optimize The Good: After evaluating current systems, it’s time to optimize the ones that have proven to show results. It’s not enough to simply keep proven systems, however. Investors need to improve upon the current systems and make them more integral to operations.
  3. Get Rid Of The Bad: It is entirely possible for existing systems to be of little use, or perhaps even counterproductive. If that’s the case, investors need to be able to identify systems that are dragging operations down. Ridding business operations of ineffective systems can be just as beneficial as increasing effective systems.
  4. Prioritize Efficiency: Systems are designed to make businesses more efficient and easier to run. Therefore, any attempt to create new systems must prioritize efficient processes. Now is the time to iterate armodexperiment.com/procera-avh on old systems and make them better than they were in the past. In fact, any system that doesn’t maximize efficiency needs to be reevaluated and finely tuned.
  5. Remove Yourself From The Equation: In making systems more efficient, investors should be devising ways to remove themselves from the equation. Systems are designed to make life easier by allowing simple processes to be carried out, with or without the business owner’s help. Those systems which can eliminate the need of the investor to participate are going to free up time for more important matters.
  6. Continuously Recalibrate: Creating systems is important for real estate investors of every level, but it’s not enough to simply create and be finished. Instead, investors need to constantly reiterate existing systems. Only when investors are constantly trying to make systems better will their business truly benefit from real estate systems.

5 Real Estate Systems You Can’t Afford To Ignore

There are countless real estate systems that may improve business operations for today’s real estate investors. However, there are a few systems that can’t be left out of the system building process. Here’s a look at some of the most important real estate systems investors must include in their own business operations:

1. Marketing & Lead Generation

Lead generation is one of the foundations of any real estate business. Finding a real estate investment property may be the most important aspect of any deal. If you are not doing something every day to generate leads, chances are you will fall behind the competition. Fortunately, there are systems to help with marketing and lead generation; the key, however, is to implement one that coincides with steady results. I recommend reaching out to ten real estate agents every Monday morning. You can even spend a few minutes writing a blog for your website three times a week. When Tuesday comes around, don’t hesitate to promote your business through social media. Whatever it is you decide to do, you need to set aside time every week to do it. If you do decide you want to try a large campaign, you need to map it out before you start. Everything from the budget, presentation, and execution must be thought out before you begin moving things forward. Lead generation can’t be something you do between deals or when you are slow; it has to be part of your daily routine. Without a system in place to keep on top of marketing and lead generation, things can quickly get out of hand.

2. Working With Sellers

I highly recommend implementing a system that allows you to seamlessly work with sellers, as generating leads is only half of the battle. That said, you need to be able to turn those leads into actual deals. Every time you have a seller lead, you need to be ready to act on it, and nothing gives them the ability to do so better than a proven system. Remember, time is always of the essence, and real estate is no exception. A strong system will help you quickly evaluate how serious the seller is. Upon first talking to them, you should have a list of questions that you want answered. Only then will you will be able to determine their motivation and what they want out of the transaction. From there, move to set up a meeting and physically see the property. Once inside the property, you should have another series of questions ready to reinforce the seller’s original answers. The more organized you are with your seller system, the easier it will be to discern the serious sellers from those that are just shopping around.

3. Property Evaluation

Above all else, you must have a system in place that allows you to evaluate properties. There are so many boxes that need to be checked over the course of a property walk though that you are only hurting yourself if you don’t have a well-devised system. It drastically reduces the risk of you missing something very important. A good property evaluation system will almost act as an inspection before the actual one occurs. Start by creating a checklist of items you need to look at. Plumbing, flooring, mechanical items, and foundation should be at the top of your list. Once you are finished looking at everything on the physical property, take notes on the street traffic and neighborhood qualities. The more properties you look at, the better you will be at evaluating their potential. A good system greatly reduces the odds you miss something on your next property, so get to work on developing one immediately.

4. Deal Structure

How do you determine your offer price? Do you have a set formula that you use, regardless of outside factors? Remember, your initial offer is the starting point for acquiring a deal, not the end-all-be-all. It is important to have a system in place to determine which properties you will make offers on and what the price will be. You also need to have an idea of how you plan to finance them. Certain deals may be better suited using cash offers, while others should utilize lender financing. Either way, you need to devise a system that can help you quickly determine which path you will take.

5. Accounting System

There is no reason every investor shouldn’t have an accounting system in place. In fact, it is inexcusable if you neglect to implement a system that keeps track of accounting. Regardless if you focus on rental properties or rehabs, you need to have an idea of how money flows in and out of your business. If you don’t pay your contractor on time, they will not work as hard for you on the next deal. If you are sloppy with your rent collection, you may encounter a late payment. Accounting is much more than simply handling money; it is developing a system that pays bills, buys supplies, and best allocates your funds. It helps you know which items need to be paid for and how you plan on paying them. Even if you do not have a background in finance, you can develop your own accounting system that works, and I suggest you do so sooner rather than later.


These five real estate systems will help your business run more efficiently and effectively. They will help you make quick decisions that will save you time. Instead of thinking about what to do next, a well-defined system will help you act without any hesitation. Nonetheless, it’s not necessarily the systems that elevate an investor’s career to the next level; it’s what they do with the free time they are granted. Truly great investors will take the time they save with real estate systems and apply it to other areas of their business that need more attention.

Key Takeaways

  • The time granted to investors from implementing proper real estate systems is the true reward of success.
  • Implementing systems in a real estate business should streamline everything, from buying deals to ordering office supplies.
  • Good real estate systems are constantly evolving and attempting to improve on themselves, which takes an investor with an unbiased eye for their own work ethic.